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Verify Sales Tax Numbers

Posted by salestax on March 20, 2008

Please see our section to the right: Certificate Verification.

Here you will find links to the state database where you can verify a sales tax ID number given by a customer on their exemption certificate.

In many of these states, the auditors are taking a stand that there is no excuse for a vendor to take invalid information since they have a verification system available.


12 Responses to “Verify Sales Tax Numbers”

  1. a Tax Manager said

    Hi M! I see you are going strong on this nice site. We’re trying to consider online options for the R group again. Don’t even get me started on exemption certificates! Not only the number, but so much doesn’t get completed correctly. Wouldn’t think it would be so challenging, but most of the time, the certs are completed by someone who knows nothing about them or sales tax. – PB

  2. Tax Aficionado said

    Hi M.

    You may remember me from the 2005 “R” Conference in Orlando (We sat next to each other at Bahama Breeze.)

    I just wanted to let you know that I really enjoy your candid, expert views on sales tax. It appears that you definitely enjoy your work in this field!

    Take care!
    Tax Aficionado

  3. salestax said

    Thanks for the kind comments on my site! I’ve been really getting some great traffic lately and only wish I had more spare time to work on it. So many ideas… so little time. Isn’t that the life of sales tax folk.

  4. For those companies receiving just 2-3 certificates per week, verifying online is fine, but many companies experience a higher volume and many of the websites the states utilize are not user friendly. It is not always an easy experience verifying hundreds at a time.

  5. salestax said

    Thanks for your comment:

    Don’t we know it. We’ve had re-do our collection of exemption certificates after taking over this task from our business units and received over 8K of them in the last year – with ongoing requests to new customers at several hundred a month. For the states that do have on-line verification, we use it. Our people and systems know the amount of characters and format the numbers must be in, but they don’t cross reference the state database.

    We’ve had many auditors use their own state’s websites to check the hundreds of certificates given in an audit, and they have thrown out those that were not valid during the time period, or have invalid numbers presented. (i.e. IL is an 8-digit number that begins with a 0-4. The auditor had to tell us that before we were aware of the online verification. We had customers giving us false numbers and were hit for tens of thousands of dollars because of it).

    If your Company verifies valid numbers in these states, please let us know that is part of your service, we’ll be glad to write something about it. Your company is, afterall, a link on our site.

  6. ivette said

    Do you have any Idea where i can find site to verify if a company is tax exempt?

    I must look up customer exemtion status and need website. Appreciate
    any assistance you may have.

    Thank you

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  11. Shelly said

    How can I verify a business resales tax id number is valid for New Mexico?

  12. Thank you, I’ve recently been searching for info about this topic for a while and yours is the greatest I have came upon so far. However, what concerning the conclusion? Are you positive concerning the supply?

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